Some things may look a little different if you are using another version of Outlook for Mac, but the general process will remain the same. However, when you use Outlook Web App to view your free/busy information, you can see free/busy data beyond those 12 months.Note: The steps and images shown in this post are for Outlook for Mac (Office 365 version 16.25, July 2019). Chat is that youll wind up with more teams than youll know how to handle.When you use Microsoft Outlook 2010 or later versions to connect to a mailbox that's located on a server that's running Microsoft Exchange Server 2010 or a later version, you can see only two months of free/busy full meeting details and 10 months of free/busy data (for a total of 12 months). In this blog post, I’ll explain how the search feature works in Outlook for Mac (it’s quite different to how it works in the WIndows version) and how you can use it to quickly find the email you are looking for.Learn how to use Outlook, Teams, and Yammer for group chat, and when to use. Although you can move individual messages from Outlook for Mac to your archive mailbox one by one (you can't move or copy multiple items at once), the more efficient way to make sure your messages get archived is to use Outlook Web App archive and retention policies.If you use Microsoft Outlook for Mac and want to become efficient at quickly finding emails, then learning how to search effectively is really important! It’s so easy to waste time digging through folders and scrolling through search results trying to find that email that you just know is hidden somewhere. Best practices for moving your mail to the archive.
Outlook Sync More Than 12 Months Mac And AlsoClicking in the search box will also open the search toolbar in the ribbon.By default, this will search the current folder or view only (i.e. The search boxYou can perform a basic search in Outlook by simply typing a keyword in the Search box. You can do this from the Outlook website.Before we delve into effective search practices in Outlook for Mac, let’s start by covering some fundamental concepts. More than 250,000 professionals use Right Inbox every day to increase their email productivity. Equal to or greater than 64 GB: Outlook retains 12 months of email.Unable to view Inbox mails for more than 2 weeks in outlook, mac and also through web-mail i am using mail from past 2012 last quarter, this is company email and we have our own exchange 2010 server, please suggest me how to see all my mails in inbox and also i can view old mails in sub folders which i have created and they are regularly sending and i can view it , but the problem is in. Search basicsTo check the sync settings, open File, Account Settings dialog and double click on.Subfolders: Searches in the folder you are currently in and all its sub-folders. This is the default option when you perform a search. Current folder: Searches only in the folder you are currently in. Use the icons in the Search toolbar to choose a location to search. This is a setting that you will need to change each time you search. The file names of attachments (but not the contents within the attachments).Most of the time you will probably want to search your entire mailbox, not just one location.The search toolbarAs mentioned above, clicking inside the search box will automatically display the Search toolbar in the ribbon. Or worse, the email you are looking for is not even in the search results! By taking the time to use the advanced search features in Outlook for Mac, you can narrow down your search results so that you can quickly pinpoint the exact email you are looking for. All items: Searches all Outlook mail accounts, calendars, contacts and tasks.Do you know the fundamental concepts of #Microsoft #Outlook search on a #Mac? Click To TweetUsing advanced search features for a more effective searchWhile it might seem quick to type a keyword in the search box, this can return a lot of search results! You then have to spend time scrolling through the results trying to find the email you want. All Mail: Searches in the Inbox, Sent, Drafts and the folders and sub-folders of all email accounts you have open in Outlook. The ‘Is’ option will find emails that only have the keyword(s), such as an exact match to an email subject.When you have finished searching, click the Close Search button to clear the search results and close the search toolbar.Example – finding an email from a specific personUsing the From button when searching is the quickest way to find an email that someone has sent you. You’ll notice that there are more advanced search options available here than in the ribbon.The Contains box also has a drop down menu that you can use to specify how you want to keyword to be matched during the search.Tip: The ‘Contains’ option will find emails that contain the keyword(s) (even if it is amongst other words, such as in the email subject). You can also add or remove advanced search boxes by clicking the + and – buttons on the far right.You can also change the advanced search field used in these boxes by clicking on them and choosing a new search field from the menu. Clicking on a button will add an advanced search box just below the ribbon.Clicking on a second button will add another advanced search box. Other advanced search optionsOther useful buttons on the search toolbar include: The search results will be displayed. Otherwise you may get results from other people with the same name.4. To choose the sender you want to search for, click in the text box on the right and type their name or email address.Tip: For the best results, enter their full email address. Click in the Search box to activate the search toolbar.3. This is much more effective!1. Date Received: Only returns search results received during the chosen time (Today, This week, This month or after a specific date). You could use this last option to find emails you have sent to a specific person. Sent to a mailing list) or emails sent to a specific person (another recipient). Sent To: Can be used to find emails sent directly to you or CC’d to you, not sent directly to you (e.g. Attachment: Only returns search results that have an attachment, or only search results where the attachment is greater than the specified size. Download mixmeister fusion video v708 melodyYou can then choose which flag to search for. Flagged: Only returns search results where the email has been flagged. Unread: Displays all your unread items. Important: Only returns search results where the email has been marked as important. The #Microsoft #Outlook for #Mac search toolbar has heaps of options to help you search more effectively! Click To TweetSave time by saving your frequent searchesOne final time saving tip for searching Outlook effectively is to make use of the Save Search button on the toolbar. With this kind of search you are far more likely to quickly find the email you are looking for. Simply clicking all the relevant search buttons on the toolbar to add the search fields. For example, you could search for all emails from a specific person that were received this month and that had an attachment. Advanced: Adds another search box which you can then use to select one of the many other advanced search options.The great thing about these advanced search operators is that you can combine multiple ones in one search. You can then choose which category to search for. ![]() The Save Search tool in #Microsoft #Outlook for #Mac is a great way to quickly re-use a search without having to enter the criteria again! Click To TweetOnce you have put these Outlook for Mac search strategies into practice, you’ll notice that you will spend less time trying to find emails and more time actually actioning them!Interested in getting more efficient with Microsoft Office 365 tools?Contact us to find out more about our face-to-face and online training options for your organisation. To edit or delete the Smart Folder, right click on it and choose the edit or delete option. You can now click on it at any time to instantly see the emails associated with the search.5.
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